Use templates for projects you repeat over and over, so you don't need to start from scratch each time!

Check out a 📹 video to learn more about templates!

Set Up a New Template

  1. Create and view templates by clicking the link just below your "New Project"" button.
    A screenshot of the "New project" button and an arrow pointing to the 'Templates' link below it
      Templates are for full projects only. Check out  Email-in or  Copying for some tips on reusing to-do lists!
  2. Add some people: Click the "Who will be invited?" link to add people to your template. These people will automatically be added to the project when it starts. These are the only people who can view and edit the template and create projects from it. You can set up client projects in your templates too!A screenshot showing a list of people who will be invited to the project
      These invitations aren't set in stone. You can remove users during the  draft phase.
  3. Add some stuff: Templates can contain almost everything an active project supports. This means you can add discussions, comments, files, and to-do lists with assignments and due dates. Templates do not have Email-In addresses, though, so you won't be able to forward emails.A screenshot showing an empty template with an image that reads "Start building your project template" and an arrow pointing to the links for to-dos, discussions, files, etc.

Files in your templates will count against your account limit.

Create a Template from an Existing Project

To see a template you didn't create, you need to be added as a user on that template, and you'll need to be an admin or have the "can create projects" superpower.
  1. From the Templates page, click "Make a template from an existing project..."
    A screenshot showing the "Make a template from an existing project" link
  2. Choose a project from the list of active or archived projects.A screenshot showing a list of projects in alphabetical order and a link below each project that reads "Copy to a new template"
  3. If a project has assigned to-dos, you'll be asked if you want to keep those assignmentsA screenshot of a prompt explaining how many to-dos a project has and a "yes or no" option to include them in the new template
  4. Create your template and the link will appear when it's ready to go!

Changes you make to your original project after the template has been created will not appear in the template.

Start a Project from Your Template

  1. Click Templates: Select your template and click "Start a new project."A screenshot showing two templates; one template was clicked on and has a pop-up dialog box asking if you want to start a new project with that template
  2. Make changes: Before you start your project, you'll be able to make updates and changes. This is called the draft. When you're ready, click Publish. Your project will go live!A screenshot with an arrow pointing to the 'Publish this project' button

Templates don't count against your project limit, but drafts do. Only the person who created the draft will be able to access it.

Template Dates

  1. The dates you add are relative to the start date of the project. You'll be able to pinpoint which week and day of the week they occur. The day you start your project is considered part of "Week 1." Week 1 starts on the prior Sunday. Your dates will be plotted relative to that day, and you can preview this in the Project Draft. You can make any date changes you need before the project goes live.
    A screenshot of a to-do list showing which week and day each to-do starts on
  2. You can add recurring events too!
    A screenshot showing a to-do and the options for its start date, end date, and when it repeats


When you start your project, the members will get one summary notification email. This email will contain all their assignments, messages, and other project info. Once the project is live, your notifications will resume as normal.

Next help article:  Text documents →